RENTAL FAQs

Do you have be a member or need to be sponsored to book an event here?

No! We are an organization built and enjoyed by veterans and their families, but is welcome to all! No sponsorship or member connection required.

How long can you hold my preferred event date for me?

Everyone receives a 60 day automatic hold as a courtesy after submitting their event inquiry form, but once that 1st requestor is informed another party wants to use rent the space on their held date, the first requester has a week to sign the contract and pay their deposit before being released to the new requester.

How much is the deposit and when would it be due?

A security deposit is required (ranging from 50% of rental fee to a flat fee of $1000 depending on rental space) at time of booking either paid via personal check or ACH (Bank to Bank Transfer). Please note that a 1.5% processing fee will be applied for ACH payments. This deposit is completely refundable after the event if no transaction charges, excessive cleaning and/or damages accrue during the rental period.

What are the payment terms?

The security deposit is due at the time of contract signing. And then we break up up the remaining balance into 2 equal payments for your convenience. The 1st payment is due 60 days prior to your event, and the remaining due 30 days out. If you wish to pay everything upfront that’s fine too and could possibly avoid any ACH processing fees

What is your cancellation policy?

If you simply need to change your date, we will do our best to accommodate that new date without penalty. New date must still be in the same calendar year with few exceptions. However, you would forfeit your full security deposit if you choose to cancel the event entirely anytime after contracting.

Do you have any in-house catering?

No, but lucky for you, we allow our renters to use any professional restaurant, catering, or food service provider they choose. Due to health and safety codes, outside food from a personal kitchen is not allowed. We have a large commercial kitchen which your vendors can use for prep and storage as well. The renter is responsible for ensuring that all vendors leave the facility in the same condition as from the start of rental.

What are your requirements regarding alcohol?

Another benefit that sets us apart from other venues is that we allow our renters to bring in their alcohol (BYOB) without corking fees or upcharges! As long as the renter obtains an NC ABC Commission Limited Special Occasion Permit for their event and provides us a copy before the event, rental groups are free to bring in and serve their own alcoholic preferences. No cash bars are permitted though due to tax rules and regulations though. We suggest you get your catering company or use a bartending service for serving.

Do you require Event Insurance?

Yes, we require a Event Certificate of Insurance (CoI) with a copy sent to us no less than 30 days prior to the event. This is fairly easy to obtain with all the specific requirements detailed on our contract. If alcohol is being served a liquor liability endorsement is required. We recommend to our renters to use: EventSured. 

What items are included in room rentals?

For the Ballroom, we provide up to 200 contemporary banquet chairs and up to 20, 72 inch round tables and up to 20, white 120inch round table cloths. The max capacity for this room is 218, so we have seen events rent additional king tables and coordinating chairs for stage area. The Ballroom has surround sound, a projector, cordless microphone, stage, and built-in dance for.

For the Clubroom, we have existing designer lounge furniture, bar seating and 6 square tables. There’s 3 flatscreen TVs that can be used for slideshows or other entertainment.

For the Executive Boardroom, we have beautiful long wooden conference table complete with embedded AV hookups and up to 14 leather executive meeting chairs. Only 10 fit at the table, but some renters use for additional perimeter seating. There is one flatscreen TV for presentations.

For The Auxiliary Room, we can up to 20 ergonomic meeting chairs and 6, 8ft tables with black stretch linen covers. Plus this room has one flatscreen TV for presentations or other entertainment purposes.

For the Outdoor Courtyard, we offer many Trex tables, chairs, and rocking chairs for your comfort.

Table linens, glassware, flatware, alternative outdoor seating, etc. would need to be rented.

Do you have specific opening and closing times?

Yes. We allow rental periods to begin as early as 8AM and up to 11PM inclusive of set-up and tear-down. Any guests onsite outside rental hours could result in additional charges. 

When can my vendors drop-off and pick-up?

We try to be as flexible as possible with your vendors’ schedules inside our open period. For security and availability reasons, we ask the renter to provide a list of the vendors, their contact information, and their anticipated arrivals and departure times one week prior to the start of your event. Please work with the Post 6 venue manager to discuss your/your vendors’ specific needs. 

Do you require a day-of-wedding coordinator?

Yes, but although highly encouraged, this person does not have to be professional. We simply need a designated day-of contact person who can speak on behalf of the renters (if unavailable) and is responsible for all guests and vendors to adhere contract requirements.

Is parking available?

Yes and we have plenty of it! Over 125 paved spaces for your guests and vendors. 

Do you offer overnight accommodations?

No, but we are located only 15 minutes from downtown Chapel Hill with plenty of hotel options of your choosing.

Where can we take photos?

We welcome you to safely explore our rustic grounds, over 123 acres of it, and get the best shots for you! We even allow complementary use of our grounds before your event for engagement photography. And day of, you’re welcome to use your rented space to the fullest. Don’t forget to tag us on Instagram at @post6venue! 

If you have any additional questions, please email info@post6events.com